Administrative Assistant to the President's Office and VP for External Relations/Chief Communications Officer

Department: Administration/President’s Office


Under the direction of the Executive Assistant to the President and the Vice President for External Relations/CCO, the Administrative Assistant provides administrative and secretarial support to the President’s Office and Marketing Department.


  • Maintains confidentiality of the President’s Office
  • Supports current detailed calendars for President’s Office and VP for External Relations/CCO, including scheduling both internal and external engagements
  • Provides administrative, secretarial, and clerical assistance including monitoring deadlines and assuring timely follow-up, extensive schedule coordination, and meeting and travel arrangements
  • Greets guests that enter Socquet House
  • Answers telephone requests promptly and courteously
  • Drafts correspondence and various letters and memoranda as instructed
  • Prepares required files as needed and assists with materials and information collection regarding assessments, re-accreditations and other reports for College offices as needed
  • Prepares Purchase Orders and reconciles budget reports
  • Maintains an extensive in-office and electronic filing system, including confidential files
  • Responsible for storage of appropriate files and for overseeing the orderly transfer and disposal of outdated files in conjunction with other College departments
  • Provides administrative support for special projects and committees originating in the President’s and Vice President for External Relations/CCO Offices
  • Provides meeting support as needed, including meeting agendas and note taking
  • Work select night/weekend special events (e.g. Commencement events)
  • Performs other related clerical duties assigned

Interacts on a regular basis with all members of the College community and public at large.  Supervises work-study students as needed


  • Minimum of 5 years experience supporting C-Suite Office and executive leaders
  • Bachelor’s Degree preferred
  • Strong interpersonal and communication skills
  • Microsoft Office, Word, Excel, PowerPoint, Publisher, Outlook Calendar
  • Skilled in organizing resources and establishing priorities
  • Knowledge of planning and scheduling techniques
  • Records maintenance skills
  • Ability to create, compose, and edit written materials
  • Database management skills
  • Ability to coordinate and organize meetings and/or special events
  • Experience in a higher educational environment (preferred)

Anna Maria College is an equal opportunity employer.