SUMMARY:
The Administrative Assistant is responsible for the administrative support of the Social Work programs. Working under the supervision of the Social Work Program Directors, this position provides all necessary organizational support and administrative tasks. The Assistant projects a professional image of the Social Work Department through in-person, email, and phone interactions. Duties include general clerical, receptionist and project-based work.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
- Provides administrative support to the Social Work departments and delivers high-quality, confidential services to faculty, staff, students, and community partners.
- Performs general clerical duties including, but not limited to, scheduling, supply and book ordering, photocopying, faxing, mailing, scanning, and filing. Maintains hard copy and electronic filing systems. Creates and modifies documents using Microsoft Office and Excel.
- Prepares and maintains departmental files and forms, and ensures that information contained in the program, faculty, and student files is accurate and complete. Keeps accurate records of and prepares purchase orders and check requests.
- Assist with event planning and implementation
- Maintains confidentiality in regard to students, faculty, and staff.
- Performs all duties as assigned by the Social Work Programs.
- Assisting Field Directors as requested
QUALIFICATIONS
- Bachelor’s degree in Communications, Office Management, Human Services, or other related field (preferred)
- Prior work experience in a college or university setting preferred
- Experience with using Zoom or comparable video conferencing software
- Proficient in Microsoft Office
- Ability to communicate effectively, both orally and in writing
